What Is the Best HR Software for Your Business?

Plenty of different HR software solutions are on the market. If you were to do some research, you’d stumble upon hundreds of them and perhaps ask yourself whether there’s even any difference between them.

At first glance, HR software solutions appear to be the same, but that’s not the case. The primary distinction is that they offer different features, which is a crucial part of selecting the right solution for your business.

Depending on what you need, HR software can vary in price, features, integrations, and other things. Finding the perfect one is tricky, as the competition is dense in the HR software solution world. 

We know that the job of an HR department is time-consuming—the last thing they want to do is research the Internet for hours, looking for a software solution. That’s why we’ve taken our time to analyze each solution carefully in your stead.

Top 10 Human Resources Software Solutions

After spending hours on research, we’ve found the ten best HR software on the market:

  1. Rippling
  2. Bob
  3. Zenefits
  4. Ultimate Software
  5. Factorial HR
  6. ADP
  7. BambooHR
  8. Namely
  9. Freshteam
  10. ClearCompany

Rippling

Source: Rippling

Although Rippling may be new on the market, the platform can help small and medium businesses execute HR tasks like no other solution. If you decide to opt for Rippling, you will experience a unique opportunity that allows you to manage both HR and IT through the platform. Rippling also integrates with more than 500 solutions, among which you’ll find GitHub and Slack.

Pros Cons
  • Offers ease of access for admins and employees
  • Offers payroll services
  • Can be difficult to understand
  • Isn’t easy to navigate

Bob

Source: Bob

Although Bob is relatively new to the market, the HR software has become the name of the game in the field with clients such as eToro and Monday.com. The team behind the solution focuses on the employee, and the dedication shows through the user-friendliness of the platform.

Pros Cons
  • Is easy to use
  • Has excellent customer support
  • Limits functionality from time to time
  • Lacks intuitive features

Zenefits

Source: Zenefits

If you want an all-in-one HR software solution for your business, Zenefits is going to become your best friend. The platform provides its users with all sorts of options—payroll, onboarding, and many others. You name it, Zenefits does it. This solution is perfect for smaller businesses.

Pros Cons
  • Allows for simple onboarding
  • Allows for easy benefits access
  • Lacks filtration options
  • Isn’t super user-friendly when it comes to payroll

Ultimate Software

Source: Ultimate Software

Being focused on core HR management, Ultimate Software is one of the biggest names in the world of HR software. The platform will allow you to manage payroll, onboarding, offboarding, and many other things. Having existed for many years, Ultimate Software has perfected its HR software like no other, making it one of the best options for your business.

Pros

Cons

  • Allows for BI reporting
  • Has an excellent salary planning feature
  • Lacks job allocation history
  • Doesn’t have more standard work reports

Factorial HR

Source: Factorial HR

Factorial HR’s success is proven by its extensive client base. Having worked with over 50,000 companies, this HR software can help your team dedicate more time to what really matters in your business. If you’re looking for software that multitasks, Factorial HR is going to be the perfect fit.

Pros Cons
  • Allows for ease of communication
  • Is super quick and easy to use
  • Has limited reporting options
  • Doesn’t have enough features

ADP

Source: ADP

ADP is best known for its customer support team, and the company’s customer pool is ready to confirm that at all times. The team will resolve any issue that you may have at the speed of light. ADP also offers a great variety of features and benefits for businesses of all sizes.

Pros Cons
  • Has a centralized web app
  • Comes with lots of tutorials
  • Has reports that are difficult to use
  • Has difficulties recovering old information

BambooHR

Source: BambooHR

BambooHR is one of the most popular HR software solutions on the market. You can utilize the software in many different ways, as it offers many management options that go hand-in-hand with the HRIS functionality. Plenty of different HR solutions integrate with the platform, so you should make sure to check it out.

Pros Cons
  • Allows for employee self-service
  • Is super user-friendly
  • Has limited reports functionality
  • Lacks some advanced features

Namely

Source: Namely

Namely is going to allow your HR team to focus on more important aspects of your business like no other software. The platform saves your team lots of time through various integrations, as well as process automation. This is what’s going to boost your ROI in the blink of an eye—Namely’s automation is going to become your HR team’s best friend.

Pros

Cons

  • Offers compliance training
  • Offers you to sign documents from the app
  • Doesn’t offer 360 integration with other parties
  • Lacks a user-friendly interface

Freshteam

Source: Freshteam

If you have a small or medium-sized business, Freshteam is going to be the best solution on the market for you. The human resources software is focused on helping you with all sorts of HR processes by automating them. If you want to get some hands-on experience with the platform, you can sign up for the free trial.

Pros Cons
  • Allows for intuitive automation
  • Is super easy to use
  • Doesn’t integrate smoothly
  • Requires all employees to have a separate email account

ClearCompany

Source: ClearCompany

ClearCompany offers an advanced HR software solution that has a 99% retention rate across thousands of customers. Everyone knows of ClearCompany through its outstanding customer service and its unique feature set. If you want to look into the insights during an employee’s lifecycle, this HR software will become your best friend.

Pros Cons
  • Has excellent customer support
  • Has intuitive onboarding processes
  • Has confusing workflows
  • Doesn’t allow for full customization

Why Your Company Needs HR Software

HR software comes with various benefits that will ensure your business’ success in the long run. The solution will relieve your HR of completing repetitive tasks that can be automated super easily in today’s day and age. 

Human resources software is going to help you in many different ways—it manages aspects such as payroll, benefits, recruiting, onboarding, offboarding, and so much more. Having all of those tasks automated is going to save you lots of time, which you can dedicate to more important things.

Don’t forget that time is money—the more time your HR team wastes on tasks that can be completed by software in the blink of an eye, the more money your company will lose. This is no company’s desire—it should be your goal to increase revenue, not decrease it.

We all know how difficult it is to be an HR—completing tedious tasks drains their energy and consumes precious time. If you want your HR team to be more productive than ever before, you need to consider introducing a human resources software solution.

What Are the Benefits of Using Human Resources Management Software?

To help you understand why human resources software is necessary to have, let’s take a look at all of its advantages:

  • Human resources software is going to help you save money. Through task automation, HR software will relieve your team of completing slow, tedious tasks that don’t allow them to focus on more important job aspects. This is going to boost your employees’ productivity, which will further ensure a spike in your revenue.
  • Your business will become more organized. As soon as you introduce software for HR to your company, you’ll notice how easy it is to find information. Growing businesses need this type of software to stay organized at all times.
  • HR software allows for better compliance. Being one of the most talked-about subjects these days, compliance is crucial in the world of business. It ensures that your business complies with the latest security standards and that everything within your company is as error-free as possible.
  • Human resources software boosts employee experience. As soon as you introduce HR software to your business, you will notice that your employees perceive the HR department differently. This is going to help your company take HR more seriously.
  • You will save lots of time with HR software. Human resources management tools are best known for their time-saving aspect. If you want your HR to be as effective as possible, you need to relieve them of tedious and repetitive tasks that can be automated super easily. This will allow your HR to focus on more valuable aspects of the business, which will increase your company’s revenue.

Human Resources Software Solutions—Precautions

Although introducing human resources management software to your business can be beyond beneficial, there are certain things you need to beware of before you get it. Many people end up being disappointed by the HR software they pick, though not because the solution is bad, but because their expectations were set too high.

  • You need to make sure that your HR team plans out the entire implementation process adequately. HR software installation can take months before it’s completed, so you should create a timeline and follow it step-by-step. It should be your goal to have everything up and running as soon as possible.
  • Your HR software contains lots of sensitive data. If you don’t propose sufficient security measures, your system might experience a data breach. This is no company’s desire, so make sure that you avoid this at all costs.
  • One of the most important things is that you pick a platform that is user-friendly. If your employees struggle to use the HR software, the entire purpose is defeated. The best software solutions on the market are user-friendly, so keep looking for them until you find them.
  • Before you decide on HR management software, don’t forget to ask the vendor if the solution can integrate with the rest of your HR tools. This is one of the most crucial aspects of HR software introduction, so make sure that you’re choosing a solution that is compatible with the rest of your technologies.
  • Choose HR management software that gives your employees information access. Employee self-service is one of the main HR software perks that will save you lots of time.

Choosing the Best Software for HR—A Buying Guide

Human resources software solutions come with a wide array of features. All of the offers can get confusing if you aren’t quite sure which features you need your HR software to have. The best piece of advice we can offer you is to consult with your team and ask which ones they think would be helpful.

The following features are the most valuable ones to have in HR software:

Feature Why HR software should have it
Payroll Having payroll as a part of your HR software is going to save you lots of time and ensure that everything is as error-free as possible.
Learning To keep your employees up-to-date at all times, you need to make sure that the HR software you choose is packed with educational materials. If not, it should at least allow you to upload your own materials.
Time and attendance Time and attendance management is crucial if you want to keep everything organized. Your HR software should have this feature because it allows for quick and effective employee scheduling across projects.
Benefits The majority of top human resources software solutions are going to come with benefits management, such as 401k and healthcare. This feature will make the entire process much easier for your employees and will eliminate unnecessary errors.
Hiring Streamlining hiring processes is going to make everything within your HR department significantly easier to handle. This feature will allow you to share job postings across multiple channels quickly and with ease.
Employee self-service Without employee self-service as an HR software feature, the whole time-saving aspect would be worthless. The feature allows your employees to update their personal information and manage benefits, which will relieve your HR of additional tasks.

If you make sure that your human resources management software has the majority of the listed features, you’ll be perfectly happy with your choice.

How Much Does HR Management Software Cost?

HR software solutions can vary in price. The most common thing for vendors to do is to charge based on the number of employees your business has. The amount of money you have to pay also depends on the features you want your HR software to have.

Bear in mind that some vendors will charge you for HR software implementation as well. If they offer to do the job in your stead, you should probably accept it. The entire implementation process can take a long time before it’s finalized, but if you pay the vendor to do it, it will take much less.

Here’s an example of an average pricing plan for HR software systems:

Number of employees

Average pricing

100

$13,000/year
500

$50,000/year

1,000

$75,000/year

10,000 $460,000/year

All of the listed prices are just examples, so don’t rely on this information—it can turn out to be inaccurate, depending on which human resources software you choose.

One more thing you need to be aware of is that anything is negotiable. Most vendors will be open to negotiating the price with you, depending on what your needs are.

How to Be Sure You’re Making the Right Choice

Product demos are beyond necessary when picking your HR software. During the demo, we suggest that you ask your vendor some of the following questions, just to make sure you’re on the same page:

  1. Which HR processes can your HR software automate?
  2. Are there any built-in recruiting capabilities?
  3. Do you provide any technical support?
  4. How many employees do your biggest and smallest clients have?
  5. Are you used to working with clients of my size?
  6. Can you tell me more about the security measures your solution has?
  7. Does your human resources software solution integrate with my existing HR tools?
  8. Is there any feature that sets your product apart from others?
  9. Would you say that your HR management software is user-friendly?
  10. How long do you believe the implementation process will last?

Answering these questions shouldn’t be an issue for a vendor who’s familiar with their product. If they aren’t capable of answering properly, don’t get too discouraged—there are plenty of other solutions on the market. The competition has never been denser, so you’ll find the right HR software for your business in no time.

It would be a good idea for you to sit down with your HR or recruiting managers and have a conversation about which features would matter most to your business. There’s no one in this world that understands your company’s strengths and weaknesses better than the people who work with you.

Once you figure that out, you’ll find the right HR software solution for your business in no time. Remember to give it some time and patience when you begin to use it, and your company will start saving lots of time and money both in the short and long run.

If you want to check out the best HR tools, make sure to go to our HR software knowledge base and find out more!