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HR Training Specialist Job Description
  • Publish: April 2, 2021
  • Author: StrongerTeams Editorial
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HR Training Specialist Job Description

An HR Training Specialist runs and administers training courses throughout the organization.

As a part of the HR function and reporting to the HR Manager or the HR Development Manager, the role is both hands-on and administrative.

Similar Job Titles:

HR Specialist, Human Resources Associate, HR Administrator

What Does an HR Training Specialist Typically Do?

An HR Training Specialist works with an organization to find, select, and propose candidates for sales vacancies. The specific tasks will include:

  1. Benchmarking staff training requirements throughout the organization
  2. Setting up a training calendar
  3. Designing and producing training courses
  4. Engaging and working with internal and external trainers
  5. Administering and running training courses
  6. Evaluating training success
  7. Reporting to management
  8. Monitoring training trends and innovations

Benchmarking Staff Training Requirements Throughout the Organization

An organization’s employees need to be trained in the skills required for their job as well as the soft skills necessary to create a productive atmosphere across the company.

An HR Training Specialist checks each employee for competence, certifications, and behavior and produces an organization-wide roster of training needs.

Setting Up a Training Calendar

Based on the training needs roster, an HR Training Specialist develops an annual training calendar to cover all the organization’s training requirements.

The plan includes course subjects, training durations, proposed trainers, and maximum trainee numbers and must fulfill all the organization’s hard and soft skills training needs.

Priority is given to hard skills related to the employees’ ability to do their jobs, and soft skills such as EQ or Resilience Training are slotted in where possible. Experienced HR Training Specialists, however, maintain a good balance between hard and soft skills training and draw measurable parallels between certain soft skills and the organization’s success.

Designing and Producing Training Courses

Depending on the size and age of the organization, training courses may already exist for product knowledge, technical skills, and key competencies. In this case, an HR Training Specialist ensures they are up to date and incorporate any changes made since their last run.

If the course material is missing or new training is needed, however, the incumbent develops the training material in collaboration with internal or external subject experts.

Engaging and Working With Internal and External Trainers

Effective trainers are not simply subject experts but must be able to impart information succinctly and engagingly.

An HR Training Specialist identifies strong trainers throughout the organization and engages them to run training courses, often in addition to their normal job responsibilities.

If no internal resource is available, an HR Training Specialist sources an external trainer with verifiable success in the field to be trained.

In each case, an HR Training Specialist works with the trainer team to ensure they can do their job, have the correct training material, and are informed of all the training dates.

With certain training courses such as induction training for new hires, HR Training Specialists may be the most suitable trainers and should be able to run effective training courses on their own.

Administering and Running Training Courses

Training courses must run smoothly to be effective, so an HR Training Specialist makes sure all the logistics around each course are organized well in advance.

This includes booking rooms, organizing equipment, confirming trainers, printing course material, and inviting trainees. During the courses, an HR Training Specialist greets each trainee group, touches base regularly to ensure trainees are satisfied, and oversees post-training feedback.

Once each course has been completed, an HR Training Specialist collates the feedback results and communicates them to the trainer, the HR Development Manager, and the trainees’ supervisors or managers.

Evaluating Training Success

Hard skills training courses are easy to evaluate, the success criterion being whether trainees can perform better in their jobs.

Soft skills courses, on the other hand, require more analysis and an HR Training Specialist tries to link behavioral changes among the trainees to measurable business improvements.

This can be a difficult task, but an experienced HR Training Specialist attempts to connect behaviors to business results to justify the money spent on the training course.

Reporting To Management

Management requires monthly reports on training activity to analyze its financial and business impact on the organization. An HR Training Specialist provides reports detailing the training courses run, the trainees involved, and an overview of the feedback received.

The report also contains a rolling analysis of training courses run to date against the annual training plan.

Monitoring Training Trends and Innovations

Training is an ever-evolving field, and an HR Training Specialist should monitor new developments in training media, methods, and measurement.

If an innovation could provide an opportunity to improve the cost-benefit ratio of training courses, an HR Training Specialist investigates it fully and proposes it to the HR Development Manager.

Roles an HR Training Specialist Typically Collaborates With

An HR Training Specialist works in close collaboration with:

Collaborative Roles
HR ManagerHR Development ManagerHR Coordinator
Hiring ManagerCompensation and Benefits ManagerHuman Resources Executive
HR Onboarding SpecialistSenior HR Business PartnerSenior HR Specialist

HR Training Specialist Salary

An HR Training Specialist’s average earnings fall between $48,000 and $59,000 a year in the U.S., with the median sitting at $52,872.  

What Is the HR Training Specialist Pay Difference by Location?

Job Location can affect an HR Training Specialist’s earnings as follows:

CityAverage Salary
Boston, MA$59,571
San Francisco, CA$66,090
Washington, D.C.$58,857
New York, NY$63,605
Seattle, WA$57,810
Milwaukee, WI$52,327
Austin, TX$52,000
Denver, CO$53,470

What Is the HR Training Specialist Pay Difference by Experience Level?

An HR Training Specialist’s experience can cause the following salary variances:

Experience LevelAverage Salary
< 1 year$52,382
1–4 years$53,463
5–9 years$53,716
10–19 years$54,139
20+ years$54,139

HR Training Specialist Job Description Template

[Company] is proud of its commitment to training throughout the company and is looking for a reliable and experienced HR Training Specialist to help us improve our training offering.

You will ideally have wide experience in the training field as well as a background in HR, and you should be committed to delivering high-quality training courses that result in a measurable improvement to our company.

HR Training Specialist Job Responsibilities

Your role as an HR Training Specialist will involve:

  • Benchmarking annual training needs
  • Preparing an annual training calendar
  • Administering and running training courses
  • Analyzing feedback for improvement opportunities
  • Monitoring the market for innovations in the training field

Required Skill Set

We are looking for:

  • Bachelor’s degree in HR, Adult Education, or Business
  • At least two years’ experience in the training environment
  • Thorough grasp of training methods and planning
  • Strong admin skills
  • Full commitment to helping others in the company
  • Excellent communication skills

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