Human Resources Clerk Job Description
A Human Resources Clerk is responsible for all day-to-day HR administrative functions. As an entry-level HR position, this role is an excellent opportunity to learn all the processes of HR and hone the skills required to progress into HR specialization or management.
The Human Resources Clerk is often required to multitask and work accurately to strict deadlines, so personal organization and time management are essential traits.
Successful Human Resources Clerks are highly valued assets in an organization and are crucial to maintaining momentum and service levels in the HR department.
What Does a Human Resources Clerk Typically Do?
A Human Resources Clerk performs all the basic clerical tasks of the HR function in an organization. The role requires speed, accuracy, attention to detail, and the ability to work under pressure. Specific tasks expected of a Human Resources Clerk include:
- Capturing and maintaining employee data
- Preparing payroll data for processing
- Posting job ads
- Initial candidate vetting and preparing applicant documentation
- Preparing and assisting with interviews
- Disseminating physical and digital training material
- Arranging training courses
- Communicating HR and organization policies and procedures
- Answering queries
Capturing and Maintaining Employee Data
All statutory and company-specific employee data must be captured accurately and maintained to reflect any changes, including new hire data. All records of work must be collected, checked, and uploaded or captured timeously and accurately.
Most work records will be electronic, but the Human Resources Clerk has to collate all the data from the HRIS and make sure it is presented in the format prescribed by management.
Preparing Payroll Data for Processing
Payroll information, including hours worked, benefits, bonuses, commission, and leaves, must be collated for processing. In smaller organizations, the Human Resources Clerk may also be tasked with processing the payroll.
Posting Job Ads
The Human Resources Clerk may be tasked with placing job ads with agencies, on job websites, or on social media. These must be checked for accuracy, and their performance tracked to ensure success.
Initial Candidate Vetting and Preparing Applicant Documentation
The Human Resources Clerk will be the recipient of job applications and must collate applicants’ submissions for HR Management or the recruiter. In some instances, the Human Resources Clerk may be asked to vet initial applications.
Preparing and Assisting With Interviews
The Human Resources Clerk must ensure that times are arranged, venues booked, documentation prepared, and interviewers briefed. The Human Resources Clerk’s should ensure that the interview process runs as smoothly as possible.
Disseminating Physical and Digital Training Material
The HR Clerk prepares, prints, and delivers the internal training material to the rest of the organization as required. They need to document the process and, in the case of policies, confirm the receipt of procedures or legal requirements in writing.
Arranging Training Courses
The Human Resources Clerk must ensure venues, refreshments, facilitators, delegates, and material are prepared in advance for training events. At times, they might be required to procure and organize the delivery of online training courses and materials.
Communicating HR and Organization Policies and Procedures
The Human Resources Clerk must ensure that all organizational policies and procedures are handed out to all stakeholders and confirm their receipt. They might also periodically hold workshops for new hires or the team as a whole to reiterate company values, mission, and goals.
The Human Resources Clerk will often be the go-to person for everyday HR-related queries and must be able to answer them in a helpful, accurate, and speedy manner.
Human Resources Clerk Salary
The national average salary for a Human Resources Clerk will typically be between $45,000 and $71,000 per annum in the U.S. The median is around $57,563.
What Is the Human Resources Clerk Pay Difference by Location?
Average salaries for a Human Resources Clerk differ by location as follows:
|San Francisco, CA||$71,943|
|New York, NY||$69,243|
What Is the Human Resources Clerk Pay Difference by Experience Level?
Depending on experience, pay will vary as follows:
|Experience Level||Average Salary|
|< 1 year||$57,067|
Human Resources Clerk Job Description Template
[Company Name] is looking to hire an ambitious, dedicated, and reliable Human Resources Clerk to support every aspect of our HR team.
As a Human Resources Clerk with [Company Name], you will be responsible for the entire day-to-day administration of our HR function, and you will help the HR management ensure the smooth running of the company.
Your role is clerical in nature but will give you fast and detailed insights into all aspects of HR, allowing you to specialize at a later stage. The position can be the first step in a successful career in HR.
The Human Resources Clerk’s tasks will include, but are not limited to:
- Maintaining and updating employee records
- Preparing data for payroll runs
- Assisting with recruitment
- Coordinating Learning and Development activities
- Distributing internal company documentation
- Handling queries and requests for information
Required Skill Set
The Human Resources Clerk should possess the following qualifications, skills, and attributes:
- At least two years’ experience in an admin role, preferably in HR
- Excellent computer literacy
- Proven track record of detail focus and accuracy
- Ability to work under deadline pressure
- Excellent administrative skills
- Ability to work successfully with external suppliers and partners
- Excellent written and verbal communication skills
- Team spirit and desire to learn
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