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Human Resources Technician Job Description
  • Publish: April 2, 2021
  • Author: StrongerTeams Editorial
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Human Resources Technician Job Description

A Human Resources Technician supports the HR function by managing all the technical aspects of the HR department.

The Human Resources Technician role is an administrative one, encompassing all the activities common in HR. Successful HR Technicians are detail-focused, comfortable with multitasking, and well-organized. The role entails frequent interaction with employees and demands strong communication skills, a willingness to help, and a service mindset.

The Human Resources Technician role is a precursor to a supervisory or a specialized role within HR.

Similar Job Titles:

Human Resources Associate, HR Generalist, HR Administrator, HR Specialist

What Does a Human Resources Technician Typically Do?

A Human Resources Technician is involved in every aspect of the HR function. The job will include recruiting, organizational record management, and answering employee queries and will allow the Human Resources Technician to learn diverse skills quickly.

A Human Resources Technician’s tasks commonly involve:

  1. Preparing and administering recruitment processes
  2. Vetting applicants and performing background checks
  3. Maintaining and managing employee records
  4. Assisting with payroll calculation
  5. Reporting to management on HR performance
  6. Identifying and highlighting HR process issues
  7. Answering employee queries related to HR

Preparing and Administering Recruitment Processes

The Human Resources Technician places job ads, tracks applications, and organizes interviews. Recruitment-related tasks require a thorough understanding of the jobs advertised, which may involve collaboration with the department looking to recruit. The Human Resources Technician is responsible for collating all the required documentation for applicants and handing it on to the Recruiter.

Vetting Applicants and Performing Background Checks

The Human Resources Technician vets job applicants for qualifications based on the requirements of the job posted. Vetting also entails performing background checks on shortlisted candidates, as well as communicating with rejected applicants. The Human Resources Technician may act as the first point of contact with the organization and must represent the organization competently and professionally.

Maintaining and Managing Employee Records

The Human Resources Technician is responsible for the completeness, correctness, and accessibility of the organization’s employee records. Many records are confidential, so the HR Technician must exercise discretion in dealing with them. They may have to share employee records with other departments and must remain circumspect in handling proprietary information.

Assisting With Payroll Calculation

The Human Resources Technician may be required to assist with payroll runs by collating work records, leave information, or benefit data from the Human Resources Information System (HRIS). The data must then be formatted in line with the payroll team’s requirements, and the Human Resources Technician must ensure all the data is correct and up-to-date.

Reporting to Management on HR Performance

The Human Resources Technician tracks the HR department’s performance metrics and must generate management reports as required. The reports will track and trend all the department’s measures and must be presented in a way that is clear and easily understandable. The Human Resources Technician may be tasked with commenting on the metrics, highlighting anomalies, or flagging issues the metrics raise.

Identifying and Highlighting HR Process Issues

The Human Resources Technician works with HR processes on a day-to-day basis and is well-positioned to notice any issues or inefficiencies. Effective Human Resources Technicians will identify issues, analyze their root causes, and propose effective solutions to the management. The Human Resources Technician will often be tasked with implementing the solution, as well as measuring and reporting on the results.

Answering Employee Queries Related to HR

The Human Resources Technician is responsible for helping employees with HR-related matters. This involves problem-solving skills, time management expertise, and a service-oriented mindset. The Human Resources Technician should be helpful, efficient, and fast in resolving queries.

Roles a Human Resources Technician Typically Collaborates With

 A Human Resources Technician will work closely with the following posts:

Collaborative Roles
HR ManagerPayroll CoordinatorCompensation and Benefits Manager
Senior HR SpecialistHR CoordinatorHuman Resources Executive
HR GeneralistBenefits AdministratorBenefits Manager

Human Resources Technician Salary

The national average salary for A Human Resources Technician will typically be between $34,000 and $65,000 annually in the U.S. The median is around $43,732.  

What Is the Human Resources Technician Pay Difference by Location?

Average salaries for a Human Resources Technician differ by location as follows:

CityAverage Salary
San Francisco, CA$53,995
Seattle, WA$47,418
Denver, CO$43,872
Austin, TX$42,672
Washington, DC$48,273
Milwaukee, WI$42,939
Boston, MA$48,856
New York, NY$52,151

What Is the Human Resources Technician Pay Difference by Experience Level?

Depending on experience, pay will vary as follows:

Experience LevelAverage Salary
< 1 year$39,998
1–4 years$40,000
5–9 years$46,327
10–19 years$59,782
20+ years$54,752

Human Resources Technician Job Description Template

[Company Name] is looking to hire an ambitious Human Resources Technician to manage and improve the efficiency of our HR department.

The successful candidate will understand all the core HR processes and want to develop skills in a hands-on, multi-faceted environment.

You will be joining a team of HR professionals and will be involved in every aspect of the HR department’s work. You will also work closely with our entire staff and will have opportunities to advance your career in HR.

Responsibilities

As a Human Resources Technician, you will be responsible for the following tasks:

  • Organizing recruitment processes
  • Maintaining the HRIS and physical employee records
  • Assisting with payroll runs
  • Improving the efficiency of HR processes
  • Helping employees on all HR matters

Required Skill Set

The Human Resources Technician should possess the following qualifications, skills, and attributes:

  • Bachelor’s Degree in HR
  • At least two years’ experience working in an HR environment
  • Expert knowledge of MS Office
  • Knowledge and experience of common HRIS (SAP, Oracle, etc.)
  • Attention to detail
  • Ability to work accurately under deadline pressure
  • Service orientation and collaborative attitude
  • Ability to manage multiple tasks simultaneously

Hiring Resources for Ambitious Companies

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