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Recruiting Coordinator Job Description
  • Publish: April 2, 2021
  • Author: StrongerTeams Editorial
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Recruiting Coordinator Job Description

A Recruiting Coordinator works in an organization’s HR department, planning and running recruiting activities and acting as an intermediary between an organization and potential new hires.

A Recruiting Coordinator’s role is to understand the strategic recruitment plan of the organization and run recruitment processes accordingly.

Successful Recruiting Coordinators can advance into a Recruiting Consultant or an HR supervisory role.

Similar Job Titles:

HR Specialist, HR Generalist, Recruiting Consultant, Recruiting Specialist, Recruiting Intern, Internal Recruiter

What Does a Recruiting Coordinator Typically Do?

A Recruiting Coordinator assists a Hiring Manager or HR Manager in developing recruitment plans and ensures that the plans are executed flawlessly and the vacancies filled with qualified people.

A Recruiting Coordinator’s role consists of:

  1. Assisting HR Management in developing an annual recruitment plan
  2. Ensuring job descriptions are up-to-date
  3. Creating and placing job ads
  4. Running interviews, assessments, and shortlist processes
  5. Maintaining communication with applicants
  6. Reporting to management on recruitment progress
  7. Representing the organization at recruitment events

Assisting HR Management in Developing an Annual Recruitment Plan

Departmental recruitment plans are developed by departmental heads and collated by the HR Manager or the Hiring Manager to form the organization’s annual recruitment plan. A Recruiting Coordinator breaks the plan down into month-by-month recruitment activities and tasks.

A Recruitment Coordinator prioritizes the individual recruitment requirements and may collaborate with external recruitment agencies to determine the most appropriate timelines and methods to deliver against the plan.

Ensuring Job Descriptions Are Up-to-Date

A Recruiting Coordinator retrieves job descriptions from the departmental heads and ensures they are complete and up-to-date. In some cases, new job descriptions must be written and a Recruitment Coordinator collaborates closely with the departmental heads, the Hiring Manager, and the HR Manager to reflect the job requirements accurately.

Creating and Placing Job Ads

The job descriptions form the basis of job ads for each vacancy, and a Recruiting Coordinator creates ads that are clear, concise, and represent the organization as an attractive employer.

Recruiting Coordinators in larger organizations place the ads in relevant media and track responses and applications.

In smaller organizations, the task of placing and tracking job ads and subsequently managing applications may be outsourced to a recruitment agency. In this case, a Recruiting Coordinator is responsible for liaising with the agency to make sure tasks are completed satisfactorily and on time.

Running Interview, Selection, and Assessment Processes

A Recruiting Coordinator is in charge of running all the initial interviews, shortlisting candidates, and running assessment processes, psychometric tests, and background checks. The best candidates are presented to the respective departmental head and the Hiring Manager for final interviews preparatory to selecting the best candidate. A Recruiting Coordinator is responsible for logistics, scheduling, arrangements, interviews, and assessments.

Managing and Communicating With Applicants

All candidates, whether or not they are successful, should have a favorable impression of the hiring organization. A Recruiting Coordinator maintains communication with all applicants to ensure they are treated with respect and dignity. In some cases, unsuccessful applicants may be impressive enough to warrant being kept on file as potential future hires. A Recruiting Coordinator ensures such candidates are happy with being retained for future reference.

Reporting to HR Management on Recruitment Progress

The work of Departmental Managers, Hiring Managers, and HR Managers is inevitably affected by the outcome of planned recruitment activities. A Recruiting Coordinator ensures that they are kept in the loop with weekly progress reports on the status of all vacancies. This task requires project management knowledge, and a good Recruiting Coordinator will develop processes to both plan and track recruitment progress and generate automated reports.

Representing the Organization at Recruitment Events

Many organizations take part in trade fairs, symposia, or recruitment events to highlight their position as a favorable employer. A Recruiting Coordinator may be tasked with representing the organization at such events. Their tasks at such events will be to present the organization, hand out information, answer questions, and interact with potential employees.

Roles a Recruiting Coordinator Typically Collaborates With

The following roles work closely with a Recruiting Coordinator:

Collaborative Roles
HR ManagerHuman Resources ExecutiveCompensation and Benefits Manager
Benefits ManagerSenior HR SpecialistHR Coordinator
Hiring ManagerCorporate RecruiterRecruiting Consultant

Recruiting Coordinator Salary

A Recruiting Coordinator’s earnings will typically be between $36,000 and $66,000 annually in the U.S. The median is around $49,164.  

What Is the Recruiting Coordinator Pay Difference by Location?

Location will affect a Recruiting Coordinator’s earnings as follows:

CityAverage Salary
San Francisco, CA$61,898
Seattle, WA$51,628
Denver, CO$46,252
Austin, TX$43,950
Washington, D.C.$57,682
Milwaukee, WI$35,500
Boston, MA$49,977
New York, NY$54,563

What Is the Recruiting Coordinator Pay Difference by Experience Level?

Experience affects a Recruiting Coordinator’s salary as follows:

Experience LevelAverage Salary
< 1 year$46,378
1–4 years$48,986
5–9 years$50,840
10–19 years$53,459
20+ years$56,463

Recruiting Coordinator Job Description Template

[Company Name] is a fast-growing organization and requires the services of a dynamic Recruiting Coordinator to help us reach our recruitment goals.

You should have experience with the recruitment process and understand how to turn recruitment plans into reality.

You will become part of a recruiting team that is driven, motivated, and committed to shaping the future of our company.

Recruiting Coordinator Job Responsibilities

  • Transforming departmental hiring needs into an overarching recruitment plan
  • Running end-to-end recruitment drives
  • Managing candidates and running interview and selection processes
  • Compiling shortlists and presenting candidates to management
  • Providing weekly updates to management
  • Representing the company at external recruitment events

Required Skill Set

  • Bachelor’s degree in HR or similar
  • At least four years’ experience in a recruitment role
  • Vast experience with common HR Information Systems (SAP or Oracle, for example) and Applicant Tracking Systems
  • Expert computer skills
  • Excellent written and verbal communication
  • Expert interview and assessment skills
  • Complete attention to detail
  • Proven ability to handle sensitive information with confidentiality
  • Strong enthusiasm and desire to help others

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